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Meeting Rooms
A modern classroom with several rectangular tables and gray chairs, arranged in small groups. There is a large wall-mounted TV, windows, an American flag, and a piano in the corner. The room is empty and well-lit.

About Our Meeting Rooms

Meeting rooms are available at all three MPHPL locations. Rooms may be reserved for use during library operating hours. Patrons must read and agree to our Meeting Room Policy.

General Guidelines

  • You must be at least 18 years old to request a meeting room.
  • Group representative must reside in Penn or Harris township and hold a MPHPL card OR the group using the room must be a business/institution in our service area, and someone in the group must hold an MPHPL card.
  • Attendance of five or more is required.
  • Rooms may be booked up to four months in advance.
  • Total bookings (regardless of location used) are limited to two meetings per calendar month.
  • A representative of the group must be present during the meeting room use.
Reserve a Room

Meeting Rooms

Explore our selection of meeting rooms designed to suit all your needs. Check out the available options below!

Address

209 Lincolnway East

Mishawaka, IN 46544

Get Directions

Hours of Availability

Monday-Thursday: 9 a.m. – 7 p.m.

Friday: 9 a.m. – 5 p.m.

Saturday: 10 a.m. – 4 p.m.

Sunday: CLOSED

A conference room with rows of black chairs facing a podium, two flags, and a large wall-mounted screen. The room has light wood flooring, white walls, and a modern, organized appearance.

Spencer Gallery

Capacity: 125 people max (Pictured: 80 chairs; 45 additional available upon request; 6 – 6 ft. tables)

Amenities:
  • Glassboard
  • American flag
  • Podium
  • Built-in projector and sound system
  • Microphone (available upon request)

Dimensions: Room measures 57 feet long and 38 feet wide with an 8 feet, 4 inch ceiling

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A spacious, well-lit conference room with several round tables and black chairs, a large wall-mounted screen, an American flag, a podium, and light wood flooring. The room appears ready for a meeting or event.

Eisen Room

Capacity: 48 people max; round tables and chairs

Amenities:
  • Glassboard
  • American flag
  • Piano
  • Podium
  • Built-in projector and sound system
  • Microphone (available upon request)
  • Built-in countertop

Dimensions: Room measures 53 feet long and 29 feet wide with an 8 feet, 7 inch high ceiling

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A conference room with a long rectangular wooden table, ten black chairs, a large wall-mounted TV, and a glossy black whiteboard on the wall. The floor is carpeted, and the room is well-lit with overhead lights.

Friends Room

Capacity: 12 people max; fixed boardroom table and chairs

Amenities: Glassboard, Fixed monitor for projection

Dimensions: Room measures 24 feet long by 17 feet wide, with an 8 feet, 4 inch ceiling

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Address

602 Bittersweet Road,
Mishawaka, IN 46544

Get Directions

Hours of Availability

Monday-Thursday: 10 a.m. – 7 p.m.

Friday: 10 a.m. – 4 p.m.

Saturday: 10 a.m. – 4 p.m.

Sunday: CLOSED

A conference room with a U-shaped table arrangement, black chairs, a wall-mounted flat-screen TV, a large black dry-erase board, and neutral-colored walls and carpet.

Meeting Room

Capacity: Tables and chairs – 12 people max

Amenities: Glassboard, Fixed monitor for projection

Dimensions: Room measures 19.6 feet long by 16 feet wide, with a 9 foot, 5 inch ceiling

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Address

51446 Elm Road,
Granger, IN 46530

Get Directions

Hours of Availability

Monday-Thursday: 10 a.m. – 7 p.m.

Friday: 10 a.m. – 4 p.m.

Saturday: 10 a.m. – 4 p.m.

Sunday: CLOSED

A modern, empty classroom with gray walls, several tables, and chairs arranged in rows. Two large windows let in natural light, and extra chairs are stacked in the corner. The room has a clean, minimal design.

Meeting Room A

Capacity: Tables and Chairs- 20, Chairs Only- 46

Amenities:
  • Whiteboard on wheels
  • Fixed monitor for projection
  • Small kitchen

Dimensions: Room measures 21 feet long by 28 feet wide, with a 10 foot ceiling

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A modern classroom with gray walls, several light wood tables and gray chairs arranged in small groups, large windows letting in natural light, a piano against the wall, and part of an American flag visible in the corner.

Meeting Room B

Capacity: Tables and Chairs- 20, Chairs Only- 46

Amenities:
  • Whiteboard on wheels
  • Fixed monitor for projection
  • Piano

Dimensions: Room measures 21 feet long by 28 feet wide, with a 10 foot ceiling

Reserve a Room
A modern classroom with several rectangular tables and gray chairs arranged in groups, a large wall-mounted TV, an upright piano, and an American flag in the corner. The room is well-lit with large windows.

Meeting Room A and B

Combination of Meeting Rooms A and B

Capacity: Tables and Chairs- 40, Chairs Only- 92

Amenities:
  • Whiteboard on wheels
  • Fixed monitor for projection
  • Built-in projector and sound system
  • Piano
  • Small kitchen

Dimensions: Room measures 42 feet long by 28 feet wide, with a 10 foot ceiling

Reserve a Room

Meeting Room Policy

Use arrow keys to navigate between accordion items, and use enter to open them.

General Info

Adopted: December 10, 2015

Amended as Recorded in Board Minutes

Meeting rooms are provided for individuals and organizations engaged in intellectual, charitable, advocacy, civic, religious, political, community or other activities. These meetings may be open to the public or may be private events.

Meeting rooms may NOT be used for social events, including (but is not limited to) weddings, receptions, parties and showers.

To avoid activities that impede the function of the library or activities that may create potential losses or liabilities for the library, restrictions apply.

  • Activities that produce loud noise are restricted; sound must be contained within the meeting room.
  • Use of drugs, alcohol or tobacco products is prohibited. 
  • Medical-type activities (drawing blood, vaccinations, etc.) require pre-approval of the Director.
  • With the exception of “service” animals, live animals are prohibited. 
  • Vigorous physical activities are restricted, including (but is not limited to) the following:
    • Dance
    • Running
    • Gymnastics
  • Other than laptops and similar devices, outside equipment and furnishings cannot be brought into meeting rooms, including (but is not limited to) the following:
    • Bouncy Houses and Trampolines
    • Gymnastic Equipment 
    • Sports Equipment 
    • Sound Machines; Bubble Machines; Popcorn Makers; Etc. 
  • While slow cookers are allowed in designated areas, actual cooking with heat (such as hot plates, electric skillets, camp stoves, etc.) is prohibited. 
  • See Refreshment and Supplies and Miscellaneous for other restrictions.

To book a meeting room, a group must meet these requirements:

  • Group representative must reside in Penn or Harris township and hold an MPHPL library card OR group using the room must be a business/institution serving our service area and someone in the group must hold an MPHPL library card (computer-use-only card will suffice if resident card is not possible).
  • Attendance of 5 or more is required.
  • Groups may book a meeting room at any location; total bookings (regardless of location used) are limited to twice per calendar month.
  • An agreement of terms must be accepted by an authorized representative of the group; representative must be 18 or older.
  • A representative of the group must be present during the meeting room use.
  • Meeting rooms may only be used during normal operating hours (exceptions require approval from the Library Director).
  • Set-up time and take-down time will be included in the reserved time; groups are responsible for setting up the room as desired.
  • Library functions always have precedence over other scheduled events.
  • The Library reserves the right to reassign meeting room space.
  • Reservations may be taken four months in advance.
  • Any group who cancels or does not show up twice in a four-month period will have its meeting room privileges revoked for four months.
  • Meeting rooms are not available if the Library is closed due to an emergency or inclement weather. It is the responsibility of the group representative to monitor weather closings; the Library will not inform groups of closings.
  • Members attending a meeting must adhere to the Patron Code of Conduct, the Computer-Use Policy, and the Unattended and Disruptive Children Policy.
  • Tables and other furniture should be left in a clean and orderly arrangement at the close of the meeting.
  • No provisions can be made for the storage of any group’s equipment except with the approval of the Director or Branch Administrator; the Library assumes no responsibility for items left/stored on library premises.
  • The Library does not provide any office services, supplies or equipment (including fax, telephone and computers).
  • Library staff are not available for loading, unloading or carrying of the group’s materials. This is the sole responsibility of each group.
  • Refreshments and non-alcoholic beverages may be served in the meeting rooms.
  • Beverages containing red, purple or orange dye are prohibited.
  • No liquid glue, paint, sand or glitter are allowed in the meeting rooms.
  • A sink may be available for use.
  • Groups must provide their own paper products, dishes, serving supplies and silverware; coffee pots are available.
  • If a room requires library staff to clean up after a meeting, the group will be responsible for an excessive clean-up fee and/or lose booking privileges.
  • The Library does not advocate or endorse the viewpoints of organizations using its meeting rooms; no group may imply library endorsement or sponsorship of events.
  • Organizations publicizing speakers or meetings must identify themselves as the sponsoring organization in all advertisements.
  • Meeting activities must be contained within the meeting room; groups are not permitted to advertise their services or products to library patrons.
  • Vendors may sell their services or products in our library spaces when in partnership with library events or programs and permission has been granted by the Director.
  • Tape, command strips, putty, etc. are prohibited on library surfaces. Groups are not permitted to affix signs or materials on any doors, windows, walls, ceilings, furniture or other library surfaces. Mounted display rails are provided in the rooms for hanging signs.
  • Per Indiana Fire Code, lighted candles and chafing fuel cans are not permitted.
  • The Library assumes no liability for any loss or damage that may result from use of the meeting room by the sponsoring group or attendees to a program.
  • Each group using the meeting room takes full responsibility for any damages incurred resulting from its use. All damages will be charged to the group, and abuse of the facility will be cause for denying further usage to the group.
  • Exceptions to any of these policies are at the discretion of the Library Director.

How to Make a Reservation

Reserve a room online

By Room

  • Navigate to the desired Meeting Room
  • Click Room Details
  • Select your preferred Start Time with the blue +
  • Fill in the Meeting Room Reservation Form
  • Click Submit

By Day

  • Enter reservation information to view available rooms.
    • Choose Meeting Room under Room Type
    • Select reservation Date and Start Time and Duration (15 minute increments only)
    • Select a Library Branch, if known
  • Click Apply
  • Click Reserve This Room under your preferred room
  • Fill in the Meeting Room Reservation Form
  • Click Submit

After using By Room or By Day, you will receive an email confirmation and a reminder email 24 hours before your reservation. Upon review, staff may contact you for more information or with issues.

Need Help?

If you have questions or need assistance with your reservation, contact us by phone or click below to reach our team.

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